Flagship Housing : Arboriculture services in East Anglia

UK-Norwich: Tree-maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Flagship Housing Group
       31 King Street, Norwich, NR1 1PD, United Kingdom
       Tel. +44 8081684555, Email: procurement@flagship-group.co.uk
       Main Address: https://www.flagship-group.co.uk/
       NUTS Code: UKH1

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Arboriculture services in East Anglia            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         77211500 - Tree-maintenance services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Flagship Group invites you to submit Tender for the creation of ​a framework contract for arboriculture services across Flagship Group portfolio of properties. The requirement is split into two geographical lots – Lot North and Lot South, see Appendix D. The Bidder can bid for one or both Lots. There will be 1-2 suppliers appointed for each lot. Where there are more than one Supplier appointed to the lot, the Supplier which will be approached first with an order will be the first ranked supplier, if the first ranked supplier cannot provide the services, the 2nd ranked supplier will be approached. The initial appointment will be for a period of one year from with options, at Flagship’s sole discretion, to extend for a further one year three times i.e. a maximum overall contract term of four years​. Further details of the Requirement are described in Part 2 of the ITT.

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                  
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,097,600
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Arboriculture Services - North   
      Lot No:1

      II.2.2) Additional CPV code(s):
            77211300 - Tree-clearing services.
            77211400 - Tree-cutting services.
            77211500 - Tree-maintenance services.
            77340000 - Tree pruning and hedge trimming.
            77341000 - Tree pruning.


      II.2.3) Place of performance
      Nuts code:
      UKH1 - East Anglia
   
      Main site or place of performance:
      East Anglia
             

      II.2.4) Description of the procurement: Flagship Group invites you to submit Tender for the creation of ​a framework contract for arboriculture services across Flagship Group portfolio of properties. The requirement is split into two geographical lots – Lot North and Lot South, see Appendix D. The Bidder can bid for one or both Lots. There will be 1-2 suppliers appointed for each lot. Where there are more than one Supplier appointed to the lot, the Supplier which will be approached first with an order will be the first ranked supplier, if the first ranked supplier cannot provide the services, the 2nd ranked supplier will be approached. The initial appointment will be for a period of one year from with options, at Flagship’s sole discretion, to extend for a further one year three times i.e. a maximum overall contract term of four years​. Further details of the Requirement are described in Part 2 of this ITT. The total value if for the full four year term.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 30
                  
      Cost criterion - Name: Total Bid Value / Weighting: 70
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/V76JXNRTK5

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Arboriculture Services - South   
      Lot No:2

      II.2.2) Additional CPV code(s):
            77211300 - Tree-clearing services.
            77211400 - Tree-cutting services.
            77340000 - Tree pruning and hedge trimming.
            77341000 - Tree pruning.


      II.2.3) Place of performance
      Nuts code:
      UKH1 - East Anglia
   
      Main site or place of performance:
      East Anglia
             

      II.2.4) Description of the procurement: Flagship Group invites you to submit Tender for the creation of ​a framework contract for arboriculture services across Flagship Group portfolio of properties. The requirement is split into two geographical lots – Lot North and Lot South, see Appendix D. The Bidder can bid for one or both Lots. There will be 1-2 suppliers appointed for each lot. Where there are more than one Supplier appointed to the lot, the Supplier which will be approached first with an order will be the first ranked supplier, if the first ranked supplier cannot provide the services, the 2nd ranked supplier will be approached. The initial appointment will be for a period of one year from with options, at Flagship’s sole discretion, to extend for a further one year three times i.e. a maximum overall contract term of four years​. Further details of the Requirement are described in Part 2 of this ITT. The total value if for the full four year term.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 30
                  
      Cost criterion - Name: Total Bid Value / Weighting: 70
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/N2H2K7BMF2

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-011033
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 1    
   Lot Number: 1    
   Title: Arboriculture Services - North

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 03/07/2024

      V.2.2) Information about tenders
         Number of tenders received: 7
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 7

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: Yes
         
         Contractor (No.1)
             Golden Tree Surgeons Ltd, 11402040
             The Herbary, Middle Road, Shouldham Thorpe, PE33 0EE, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.2)
             S. P. Landscapes & Tree Contractors Limited, 03671713
             Arboracre Elms Road, Red Lodge, Bury St Edmunds, IP28 8TD, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 548,800          
         Total value of the contract/lot: 548,800
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: 2    
   Lot Number: 2    
   Title: Arboriculture Services - South

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 03/07/2024

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: Yes
         
         Contractor (No.1)
             Golden Tree Surgeons Ltd, 11402040
             The Herbary, Middle Road, Shouldham Thorpe, King's Lynn, PE33 0EE, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.2)
             S. P. Landscapes & Tree Contractors Limited, 03671713
             Arboracre Elms Road, Red Lodge, Bury St Edmunds, IP28 8TD, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 548,800          
         Total value of the contract/lot: 548,800
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Total contract value is for the full 4 year term.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=873075698

   VI.4) Procedures for review

      VI.4.1) Review body
          Flagship Housing Group
          31 King Street, Norwich, NR1 1PD, United Kingdom
          Tel. +44 8081684555, Email: procurement@flagship-group.co.uk
          Internet address: https://www.flagship-group.co.uk/

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 04/07/2024