South Cambridgeshire District Council : SCDC — Housing Management System on behalf of Cambridge City Council and South Cambridgeshire District Council. Reference number: DN241563

UK-Cambridge: Miscellaneous software package and computer systems.

Preliminary Questions
   This notice is published by:
   Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
       South Cambridgeshire District Council
       South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA, United Kingdom
       Tel. +44 1954713378, Email: sean.missin@scambs.gov.uk
       Contact: Sean Missin
       Main Address: https://www.scambs.gov.uk, Address of the buyer profile: https://www.scambs.gov.uk
       NUTS Code: UKH12

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
      Regional or local authority

I.5) Main Activity (in the case of a notice published by a contracting authority)
      General public services


Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: SCDC — Housing Management System on behalf of Cambridge City Council and South Cambridgeshire District Council. Reference number: DN241563.
      Reference number: 2017/S 165-340046
      
   II.1.2) Main CPV code:
      48900000 - Miscellaneous software package and computer systems.
   
   II.1.3) Type of contract: SUPPLIES
   
   II.1.4) Short Description: This is to record the correction of contract values on our contract for a Housing Management System for Cambridge City Council's and South Cambridgeshire District Council's (hereafter known as ‘The Councils’) This is to record that in the original notice we published the initial 5 years contract value; this notice is thereafter to record the contract values over the extended term as set out in the original OJEU notice of each and every 2 years up to a maximum duration of 21 years. The contract value stated is to allow the contract to remain in force for the maximum duration.
   
   II.1.6) Information about lots
      This contract is divided into lots: No

   II.1.7) Total value of the procurement (excluding VAT)
      Value: 7,000,000      
      Currency: GBP


II.2) Description

   II.2.2) Additional CPV codes:
      Not provided

   II.2.3) Place of performance:
      UKH12 Cambridgeshire CC
   
   
   II.2.4) Description of the procurement:
    This is to record the correction of contract values on our contract for a Housing Management System for Cambridge City Council's and South Cambridgeshire District Council's (hereafter known as ‘The Councils’) This is to record that in the original notice we published the initial 5 years contract value; this notice is thereafter to record the contract values over the extended term as set out in the original OJEU notice of each and every 2 years up to a maximum duration of 21 years. The contract value stated is to allow the contract to remain in force for the maximum duration.    
   
   II.2.5) Award criteria
   (Directive 2014/24/EU / Directive 2014/25/EU)
               
    Not provided       
      
      
   II.2.11) Information about options:
      Options:    Yes
      If yes, description of these options: The contract will be for a period of 5 years; thereafter The Councils may, in agreement with the Service Provider, extend the contract for a period for each and every 2 years up to a maximum duration of 21 years. The contract value stated within the OJEU notice is to allow the contract to remain in force for the maximum duration.
             
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    This notice is for information only.    
      
Section IV: Procedure

IV.1) Description
   
   IV.1.1) Type of procedure: Negotiated procedure without prior publication (in accordance with Article 32 of Directive 2014/24/EU)          
   
   IV.1.3) Information about framework agreement
         The procurement involves the establishment of a framework agreement: No    
   
   IV.1.8) Information about the Government Procurement Agreement (GPA)
         The procurement is covered by the Government Procurement Agreement:Yes
         
IV.2)Administrative Information

   IV.2.1) Previous publication concerning this procedure:
      Notice number in OJ S: 2017/S 165 - 340046       
   
Section V: Award Of Contract/Concession
      
Award of Contract/Concession No: 1
Contract No: Not Provided    Lot Number: Not Provided    Title: Not Provided

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 15/07/2024.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          Orchard Information Systems Limited, 01900078
       3rd Floor Central Square, Forth Street, Newcastle upon Tyne, NE1 3PJ, United Kingdom
       NUTS Code: UKH12
   The contractor/concessionaire will be an SME: No    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: 7,000,000          
         Total value of the contract/lot/concession 7,000,000         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: No          


Section VI: Complementary Information

   VI.3) Additional Information:
      To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=872521785
GO-2024716-PRO-26901067 TKR-2024716-PRO-26901066   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
          South Cambridgeshire District Council
       South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA, United Kingdom
       Tel. +44 1954713378, Email: sean.missin@scambs.gov.uk
       Internet address: https://scambs.gov.uk
   
      V1.4.2) Body responsible for mediation procedures:
                South Cambridgeshire District Council
       South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge, CB3 6EA, United Kingdom
       Tel. +44 1954713378.

      VI.4.3) Review procedure
      Not Provided    
      
      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided
   
   VI.5) Date of dispatch of this notice: 16/07/2024


Annex D1 - General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

   No tenders or no suitable tenders/requests to participate in response to: Not provided

   The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive: No
   
   The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
   
   Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: No
   
   Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

   

   

   Procurement of supplies quoted and purchased on a commodity market: No

   Purchase of supplies or services on particularly advantageous terms: Not Provided



3. Explanation

   Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
   lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
   This was advertised and awarded correctly under OJEU 2017/S 165-340046. This is just to record a change in contract values over the entire contract term.