The Royal Parks Ltd: Major Event and other Required Landscaping Ground and Turfing Reinstatement Works for Parks Framework 2024 to 2028

UK-London: Landscaping work for green areas.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       THE ROYAL PARKS LIMITED (for TRP Trading Company Limited)
       The Old Police House, Hyde Park, London, W22UH, United Kingdom
       Tel. +44 03000612000, Email: procurement@royalparks.org.uk
       Contact: Chris Eaglen
       Main Address: www.royalparks.org.uk, Address of the buyer profile: www.royalparks.org.uk/procurement
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Major Event and other Required Landscaping Ground and Turfing Reinstatement Works for Parks Framework 2024 to 2028            
      Reference number: MER01 PIN Notice reference: 2023/S 000-030374 F01 Published 13 October 2023, 7:05pm

      II.1.2) Main CPV code:
         45112710 - Landscaping work for green areas.


      II.1.3) Type of contract: WORKS

      II.1.4) Short description: Ground reinstatement works for major events, ceremonials, and other projects across the Royal Parks. The Framework Agreement Contract is primarily focused on Event Reinstatements including the annual reinstatements of the Hyde Park Parade Ground although grounds reinstatement in Regent’s Park the other parks and adjacent areas and ancillary works may be required over the duration of the Framework Agreement Contract using Call-Offs/Package Orders with valid Purchase Orders.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 8,000,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            77314100 - Grassing services.
            77315000 - Seeding services.
            45112711 - Landscaping work for parks.


      II.2.3) Place of performance
      Nuts code:
      UKI75 - Hounslow and Richmond upon Thames
      UKI - LONDON
      UKI32 - Westminster
      UKI33 - Kensington & Chelsea and Hammersmith & Fulham
      UKI4 - Inner London – East
      UKI3 - Inner London – West
   
      Main site or place of performance:
      Hounslow and Richmond upon Thames
      LONDON
      Westminster
      Kensington & Chelsea and Hammersmith & Fulham
      Inner London – East
      Inner London – West
             

      II.2.4) Description of the procurement: The Royal Parks Limited are procuring for TRP Trading Company Limited a Framework Agreement for the works contractor to be selected by a two-stage Restricted Procedure to deliver landscaping ground and turfing reinstatement works, by use of call-off contracts between the works contractor and the wholly owned subsidiary TRP Trading Company Limited of The Royal Parks. TRP Trading Company Limited will require the contractor to undertake the works to continue to maintain the standards in the landscaping ground and turfing reinstatement works, to provide and maintain world class public parks. Quality is a priority, as we aim to invest in the betterment of these precious parks. A works contractor with significant capability is required to undertake the scale of works in the restricted timescales available, in as sustainable way as possible. The Framework Agreement will be used to contract with the landscaping ground and turfing reinstatement works contractor, who must have the equipment and operatives to carry out the landscaping ground and turfing reinstatement works for the parks as required, following major events, ceremonials, and other projects, and to address damage and mitigations or other requirements across the Royal Parks and adjacent areas. The Major Events including the Winter Wonderland in Hyde Park take place on an annual basis, and other events take place, when scheduled. The Framework Agreement and call off contracts will include for the annual reinstatement of the Hyde Park Parade Ground, although landscaping grounds and turfing reinstatement works in the other parks, including Regent’s Park will be required, at other times over the duration of the Framework Agreement. The works will range in size and nature and locations depending on the extent of impact on the park and location. The Framework Agreement may be suitable for economic operators that are financially secure, adequately resourced with plant and operatives, and are able to deliver within demanding time scales. An economic operator may include large, small, or medium enterprises (SMEs), providing there is previous experience delivering works of similar scales including preparing the landscaping ground works to reinstate and lay turf in areas of up to 14 Hectares per year as well as for smaller and larger areas (up to 1Ha, 1 to 5Ha and 5 to 10Ha and 14Ha). The economic operator will require access to sufficient suitable turf and be able to meet the delivery requirements. The 48 months will be extended to 60 months if required following an event(s) or circumstances to enable the impacts on Hyde Park and/or Regent’s Park and/or other parks to be addressed by reinstatement works prior to the award of a successor contract for reinstatements during 2028 or 2029.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: Yes
         Description of these options:An additional 12 months may be included if required for a fifth year.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: A two-stage Restricted Procedure with a selection process for the tenderers is being used to procure this .The Framework Agreement is for 4 years from 1st July 2024 to 30th June 2028 with the inclusion of a fifth year’s extension to 30th June 2029 if events/circumstances require this extension.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-030374
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Major Event and Other Required Landscaping Ground and Turfing Reinstatement Works for Parks Framework 2024 to 2028 with an option to 2029

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 24/05/2024

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Talbot Farm Landscapes Limited, 03499467
             Talbot Farm Nursery, 75 Derby Road, Derby, DE65 5FP, United Kingdom
             NUTS Code: UKF11
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 8,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=864974093

   VI.4) Procedures for review

      VI.4.1) Review body
          The Royal Parks Ltd
          The Old Police House, Hyde Park, London, W2 2UH, United Kingdom
          Tel. +44 3000612000, Email: procurement@royalparks.org.uk

      VI.4.2) Body responsible for mediation procedures
          N/A
          London, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: The Contracting Authority will observe a 10-day standstill period following the award to the framework and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 03/06/2024