Notting Hill Genesis: NHG Electronic Security Framework

UK-UK-London: Repair and maintenance services of cent: Repair and maintenance services of security equipment.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       Notting Hill Genesis
       Bruce Kenrick House, 2 Killick Street, UK-London: Repair and maintenance services of cent, N1 9FL, United Kingdom
       Tel. +44 7849310635, Email: jim.biggin@nhg.org.uk
       Contact: Jim Biggin
       Main Address: https://www.nhg.org.uk
       NUTS Code: UK
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Other type:: Housing Association
I.5) Main activity:    
   Housing and community amenities

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: NHG Electronic Security Framework    
          Reference number: PROC1770
   II.1.2) Common Procurement Vocabulary:       
      50610000 - Repair and maintenance services of security equipment.
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:    
      Notting Hill Genesis are intending to seek tenders for a framework of electronic security devices repairs and maintenance. This scope includes but is not limited to door entry/access control systems, easing and adjustment of doors, gates, shutters, powered doors, CCTV and aerials. The framework will be procured using the Restricted Procedure, with call-off contracts predominantly being within Greater London. Call-off contracts will be for an initial duration of two years and will be JCT Measured Term Contracts. Contracts will then be extended by any period up to a maximum term of 12 years, and any extension must be under a comprehensive style arrangement. This structure is not finalised and NHG are looking for constructive feedback from suppliers on the process/procurement set up via the Microsoft Forms questionnaire. This feedback will be used to develop our procurement strategy to ensure NHG can deliver the best strategy for our residents. If you are interested in bidding for this procurement and contributing to its structure, please complete the survey at: https://forms.office.com/e/N2ukqpqKAP.

In addition, NHG is looking to hold a virtual Meet the Buyer day, early June. If you would like to join this event please also register your interest with in the questionnaire provided.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 180,000,000 - GBP
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description    
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      The Contractor will be responsible for the periodic maintenance and responsive repairs of and not limited to door entry/access control systems, easing and adjustment of doors, gates, shutters, powered doors, CCTV and aerials to check operation and ensure continued effective operation. This will cover the Greater London area, and will include some capital works where relevant. Including: Planned Preventative Maintenance service Compliance Inspections including Certification Responsive Repairs/Call-out Service 24/7/365 Asset Register/Dilapidation register and Identification records System Monitoring and Efficiency Monitoring    
   II.2.14) Additional information       
      Not Provided


II.3) Estimated Date of publication
         16/06/2024
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - NO

Section VI: Complementary Information    
VI.3) Additional Information:       
   STRATEGY: NHG have several contracts in place for these works & services which will expire in spring 2025. NHG wishes to carry out pre-procurement market engagement to seek views from the market about its proposals before the formal launch of the procurement through the issue of a Contract Notice on FTS. NHG have multiple sites across London, Essex and Suffolk, with the majority of the stock being within the Greater London area. NHG ‘s current proposed strategy is to award several contracts to suppliers from the Framework. Where suppliers are performing well, capital investment works are also likely to be issued under these contracts. ABOUT US: NHG is one of the largest HA's in the country, with more than 66,000 homes across London and the south-east. We provide homes across a range of tenures and are committed to delivering housing that is affordable for all. We build and maintain quality homes, creating diverse and thriving communities. This is our primary purpose and everything else we do supports that. For more information, visit www.nhg.org.uk. PROCUREMENT PROCESS: NHG may elect (at its discretion) to proceed with the procurement of the proposed contract. When the procurement proceeds, a contract notice will be issued on FTS which suppliers will be required to respond to if they wish to bid for the opportunity. We intend to follow the two-stage, Restricted Procedure. The Selection Questionnaire (SQ) is likely to be issued at mid-June 2024. The procurement timetable will be confirmed to bidders once the SQ stage begins. Please note we reserve the right to change the timetable and procedure. CONTRACT VALUE: The estimated value of £180,000,000, given in this Notice is based on NHG's current anticipated requirements and on the combined sum of the maximum term of each call-off contract, and does not include potential third party spend. All information in this PIN (including but not limited to lot structure, values, services) is not a firm commitment and may be subject to change following market engagement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=857829145
GO-2024514-PRO-26036297 TKR-2024514-PRO-26036296        

VI.5) Date Of Dispatch Of This Notice: 14/05/2024