Notting Hill Genesis: Repairs and Maintenance Works Framework

UK-London: Repair and maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Notting Hill Genesis
             Bruce Kenrick House, 2 Killick Street, London, N1 9FL, United Kingdom
             Tel. +44 3330003000, Email: Declan.Burns@nhg.org.uk
             Contact: Declan Burns
             Main Address: www.nhg.org.uk
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./4B458ZUN8X
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/4B458ZUN8X to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Repairs and Maintenance Works Framework       
      Reference Number: PROC1347
      II.1.2) Main CPV Code:
      50000000 - Repair and maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Notting Hill Genesis (NHG) is procuring a framework of contractors to deliver repairs and maintenance works. The single Lot framework will cover Greater London and some areas outside of London. It will be available to NHG as well as other authorised users with similar requirements.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,500,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      50700000 - Repair and maintenance services of building installations.
      45300000 - Building installation work.
      50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery.
      45400000 - Building completion work.
      45000000 - Construction work.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: NHG is seeking to appoint a framework of contractors to deliver repairs and maintenance works and services to NHG, other companies in the NHG Group, and other third party framework users.
The successful contractors will be appointed via a Framework Agreement. NHG will utilise a JCT MTC contract for all Call-Offs entered into under the framework.
Call-off contracts will be awarded following a direct award or mini-competition process set out in the framework. Each call-off contract will have a maximum duration of 15 years.
NHG is following the Open procurement procedure in accordance with the Public Contracts Regulations 2015.
Full information can be found in the attached tender documentation.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Criterion 1 / Weighting: 70
                        
            Price - Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 1,500,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: NHG reserves the right to extend this framework by a further period of up to 24 months (i.e. 4 years + 2 years). Please refer to the tender documentation for further justification for the framework extension.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: NHG reserves the right to invoke an optional extension of the framework term for an additional two years.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/4B458ZUN8X       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      There are specific professional memberships/accreditations required to participate in this
procurement — Please refer to procurement documentation for full detail.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 8           
         In the case of framework agreements justification for any duration exceeding 4 years: NHG acknowledges that tendering for large procurement exercises is expensive and time-consuming. Therefore, a longer framework duration ensures a more sensible return on investment for bidders, encouraging higher quality and more competitive bids. Full details of justification can be found withing Appendix 7 - Information for Tenderers    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 14/02/2025 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 14/02/2025
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: ABOUT US: Notting Hill Genesis (NHG) is one of the largest Housing Associations in the country, with more than 66,000 homes across London and the South-East. We provide homes to a range of tenures and are committed to delivering housing that is affordable for all. We build and maintain quality homes, creating diverse and thriving communities. This is our primary purpose and everything we do supports that. For more information, visit www.nhg.org.uk..

FRAMEWORK USERS: This Framework will be available for use by NHG and any entity within the same group of companies as NHG from time to time (the current list can be found at https://www.nhg.org.uk/about-us/who-weare/current-members-of-the-group/) and any entity or joint venture company that NHG or any other NHG group member holds an interest in from time to time.
NHG may also (at its sole discretion) permit use of the Framework by any other contracting authority that is a provider of social housing operating in the Greater London area. This will be at NHG’s sole discretion and may be subject to payment of a usage fee. This includes providers of social housing including without limitation any Registered Provider (as defined in the Housing and Regeneration Act 2008 and registered with the Regulator of Social Housing), local authorities and/or Arm’s-Length Management Organisations (ALMO). A list of the current Registered Providers can be found by visiting https://www.gov.uk/government/publications/current-registered-providers-of-social-housing.
Once other authorities have access, they can independently call-off from the framework and manage their contracts’ performance. Such authorities may choose to direct award, using the justifications available from the framework agreement, or conduct a mini competition.
FRAMEWORK VALUE: Applicants should note that the estimated value of the Framework Agreement is £1.5 billion. This estimation is based on NHG’s projected spend of £600 million over the next 15 years, with an allowance for third-party Call-Offs entered into under the framework, estimated at £900 million. NHG cannot give any guarantees that works totalling this value will in fact be called off from this framework and the award of any Call-Off contracts under the framework is at NHG's (or any other user's) discretion. Equally, the total value may increase, either if NHG’s own requirements increase unexpectedly or if the framework is used by other contracting authorities more extensively than anticipated.

REQUIREMENTS FOR PARTICIPATION: Any supplier submitting a tender response must be able to
demonstrate that it meets NHG’s minimum requirements for participation, in order for its tender
response to be evaluated by NHG. Details of the minimum requirements for participation are set out
in the tender documents. We encourage any supplier considering submitting a tender response to first satisfy themselves that they can meet these minimum requirements, prior to investing time in producing a tender response. In the event that any supplier is unsure about their ability to meet the minimum requirements or wishes to seek clarification about the minimum requirements, the supplier should contact NHG as soon as possible via the clarification process set out in the ITT.

NUMBER OF FRAMEWORK MEMBERS: NHG currently intends to appoint 8 Tenderers to the
framework as an outcome of this procurement process. However, we reserve the right to appoint
either more or less than 8 Tenderers at our sole discretion.
OTHER: NHG reserves the right to cancel the procurement at any time and not to proceed with all or
part of the Framework Agreement. NHG will not, under any circumstance, reimburse any expense
incurred by Applicants in preparing their tender submissions.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./4B458ZUN8X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4B458ZUN8X
   VI.4) Procedures for review
   VI.4.1) Review body:
             The Royal Court of Justice
       The Strand, London, WC2A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    In accordance with Regulation 86 (notices of decisions to award a contract or conclude a Framework
Agreement); regulation 87 (standstill period) and the other relevant provisions of the Public
Contracts Regulations 2015, following any decision to award a contract or contracts the Contracting
Authority will be providing debriefing information to unsuccessful bidders and observe a minimum
10 day standstill period before the framework agreement is entered into. Notting Hill Genesis reserves the right
not to award the opportunity or to award only part (or a different arrangement) of the opportunity
described in this notice    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Crown Commercial Service
       London, United Kingdom
   VI.5) Date Of Dispatch Of This Notice: 19/12/2024

Annex A