University of Leeds: Speciality coffee and Associated Hot Beverage Offering Framework.

University of Leeds is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Speciality coffee and Associated Hot Beverage Offering Framework.
Notice type:	Contract Notice
Authority:	University of Leeds
Nature of contract:	Supplies
Procedure:	Competitive Dialogue
Short Description:	The University of Leeds will establish a framework with three (3) or more suppliers, for the supply of speciality coffee and associated hot beverage offering framework.
Published:	31/05/2018 12:12

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-Leeds: Coffee, tea and related products.
Section I: Contracting Authority
      I.1) Name and addresses
             University of Leeds
             Woodhouse Lane, Leeds, LS2 9JT, United Kingdom
             Tel. +44 1133433916, Email: J.C.jordan@adm.leeds.ac.uk
             Contact: Joanne Jordan
             Main Address: https://neupc.delta-esourcing.com/members/university-of-leeds/, Address of the buyer profile: https://neupc.delta-esourcing.com/members/university-of-leeds/
             NUTS Code: UKE42
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Coffee%2C-tea-and-related-products./JH8DGGB2FB
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/JH8DGGB2FB to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Speciality coffee and Associated Hot Beverage Offering Framework.
      Reference Number: Z/3257
      II.1.2) Main CPV Code:
      15860000 - Coffee, tea and related products.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: The University of Leeds will establish a framework with three (3) or more suppliers, for the supply of speciality coffee and associated hot beverage offering framework.
      II.1.5) Estimated total value:
      Value excluding VAT: 160,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      03131100 - Coffee beans.
      15861000 - Coffee.
      15861100 - Roasted coffee.
      15861200 - Decaffeinated coffee.
      15862000 - Coffee substitutes.

      II.2.3) Place of performance:
      UKE42 Leeds

      II.2.4) Description of procurement: The University of Leeds will establish a framework with three (3) or more suppliers, for the supply of speciality coffee and associated hot beverage offering framework.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 160,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 24
      This contract is subject to renewal: Yes
      Description of renewals: The contract will be initially awarded for 2 years, extended annually for 2 further years subject to satisfactory performance (2+1+1).
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
            / Maximum number: 10
      Objective criteria for choosing the limited number of candidates: After evaluating each SQ and subject to a satisfactory number of compliant responses being received, the University of Leeds intends to select at least 3 highest scoring suppliers but no more than 10, to go through to ITT stage.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      As set out in the SQ and ITT.
      III.1.2) Economic and financial standing
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      As set out in the SQ and ITT.
      Minimum level(s) of standards possibly required (if applicable) :
      As set out in the SQ and ITT.
      III.1.3) Technical and professional ability
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      As set out in the SQ and ITT.
      Minimum level(s) of standards possibly required (if applicable) :
      As set out in the SQ and ITT.
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract

      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description COMPETITIVE_DIALOGUE
      IV.1.1) Type of procedure:Competitive dialogue

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement
         Framework agreement with several operators
         Envisaged maximum number of participants to the framework agreement: 10
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
   IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: No.

   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 02/07/2018 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 09/07/2018
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3



Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted No
   Electronic payment will be used Yes
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Coffee%2C-tea-and-related-products./JH8DGGB2FB

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/JH8DGGB2FB
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court of England and Wales
       Royal Courts of Jusice,, Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079477882
       Internet address: http://www.justic.gov.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          University of Leeds
       Woodhouse Lane, Leeds, LS2 9JT, United Kingdom
   VI.5) Date Of Dispatch Of This Notice: 31/05/2018

Annex A

View any Notice Addenda

Speciality coffee and Associated Hot Beverage Offering Framework.

UK-Leeds: Coffee, tea and related products.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       University of Leeds
       Woodhouse Lane, Leeds, LS2 9JT, United Kingdom
       Tel. +44 1133433916, Email: Centralpurchasing@adm.leeds.ac.uk
       Contact: Joanne Jordan
       Main Address: https://neupc.delta-esourcing.com/members/university-of-leeds/, Address of the buyer profile: https://neupc.delta-esourcing.com/members/university-of-leeds/
       NUTS Code: UKE42

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: Speciality coffee and Associated Hot Beverage Offering Framework.      Reference number: Z/3257
   II.1.2) Main CPV code:
      15860000 - Coffee, tea and related products.

   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short Description: The University of Leeds will establish a framework with three (3) or more suppliers, for the supply of speciality coffee and associated hot beverage offering framework.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 02/04/2019

VI.6) Original notice reference:

   Notice Reference:    2019 - 229662
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 23/01/2019

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: V
         Lot No: Not provided
         Place of text to be modified: A contractor was omitted and has now been added.
         Instead of: A contractor was omitted and has now been added.
         Read: A contractor was omitted and has now been added.


      VII.1.2) Text to be corrected in original notice No: 2

         Section Number: V
         Lot No: Not provided
         Place of text to be modified: A contractor was omitted from the original award notice.
         Instead of: A contractor was omitted from the original award notice.
         Read: A contractor was omitted from the original award notice.


VII.2) Other additional information: Further to the details published into award notice - 2019-OJS018-038096 the following companies were awarded onto this Framework:-

Refreshment Systems Ltd
Dark Woods Coffee Ltd
Bewley's Tea & Coffee
BFS Group Limited T/A Bidfood
Matthew Algie & Company Limited
Tchibo Coffee International Ltd

Refreshment Systems Ltd were initially omitted from the original notice. Their full details are as follows:-

Refreshment System Ltd
Bolling Road
Bradford
BD4 7HN
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=376530988

View Award Notice

UK-Leeds: Coffee, tea and related products.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Leeds
       Woodhouse Lane, Leeds, LS2 9JT, United Kingdom
       Tel. +44 1133433916, Email: Centralpurchasing@adm.leeds.ac.uk
       Contact: Joanne Jordan
       Main Address: https://neupc.delta-esourcing.com/members/university-of-leeds/, Address of the buyer profile: https://neupc.delta-esourcing.com/members/university-of-leeds/
       NUTS Code: UKE42

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Speciality coffee and Associated Hot Beverage Offering Framework.
      Reference number: Z/3257

      II.1.2) Main CPV code:
         15860000 - Coffee, tea and related products.

      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: The University of Leeds will establish a framework with three (3) or more suppliers, for the supply of speciality coffee and associated hot beverage offering framework.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 160,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
            03131100 - Coffee beans.
            15861000 - Coffee.
            15861100 - Roasted coffee.
            15861200 - Decaffeinated coffee.
            15862000 - Coffee substitutes.

      II.2.3) Place of performance
      Nuts code:
      UKE42 - Leeds

      Main site or place of performance:
      Leeds


      II.2.4) Description of the procurement: The University of Leeds will establish a framework with three (3) or more suppliers, for the supply of speciality coffee and associated hot beverage offering framework.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 70
      Quality criterion - Name: Cost / Weighting: 30



      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Competitive Dialogue

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2018/S 104-237080



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 07/11/2018

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: 5 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             BFS Group Limited T/A Bidfood
             814, Leigh Road, Slough, Slough, SL1 4BD, United Kingdom
             Tel. +44 162848037, Email: contractsteam@bidfood.co.uk
             NUTS Code: UKE42
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 20,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No


Award Of Contract (No.2)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 07/11/2018

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: 5 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Matthew Algie & Company Limited
             16 Lawmoor Road,, Glasgow, G50UL, United Kingdom
             Tel. +44 7572465844, Email: kenlove@matthewalgie.com
             NUTS Code: UKE42
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 20,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No


Award Of Contract (No.3)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 06/11/2018

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: 5 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Tchibo Coffee International Ltd
             Tchibo House, 7-8 Blenheim Road, Epsom, KT19 9BE,, United Kingdom
             Tel. +44 1372736200, Email: guy.hodge@tchibo-coffeeservice.co.uk
             NUTS Code: UKE42
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 20,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No


Award Of Contract (No.4)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 07/11/2018

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: 5 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Dark Woods Coffee Ltd
             Holme Mills, West Slaithwaite Road, Marsden, HD7 6LS, United Kingdom
             Tel. +44 7812163585, Email: paul@darkwoodscoffee.co.uk
             NUTS Code: UKE42
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 20,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No


Award Of Contract (No.5)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 07/11/2018

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: 5 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Bewley's Tea and Coffee
             Unit 8, Century Point, Halifax Road, Cressex Business Park, High Wycombe, HP12 3SL,, United Kingdom
             Tel. +44 7767640103, Email: Rachel.Graves@bewleys.co.uk
             NUTS Code: UKE42
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 20,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=356414250

   VI.4) Procedures for review

      VI.4.1) Review body
          High Court of England and Wales
          Royal Courts of Jusice,, Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079477882
          Internet address: http://www.justic.gov.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          University of Leeds
          Woodhouse Lane, Leeds, LS2 9JT, United Kingdom

   VI.5) Date of dispatch of this notice: 23/01/2019